Who can do what in an ERICA Application?

Study Personnel Role Edit New Application Read New Application Edit Site Control Application† Read Site Control Application††
Responsible Investigator Y Y Y Y
Study Contact Persons Y Y Y Y
Study Faculty N Y N  Y
Study Guests N Y N Y
Site PI N Y Y Y
Site Contact Persons N Y Y‡ Y
Site Staff & Sub Investigators* N Y N Y
Site Guests N Y § N Y

* Only Available on U of U, PCH, VA, and Shriner’s sites.

† Site staff on a site control model can only view the sites they are listed on.

†† Site staff on a site control model can only edit the sites they are listed on.

‡ Edit access is only available if site control model is activated.

§ Read only access is only available if site control model is activated.

Role Descriptions:

Note – All roles on this page (excluding Location/Site PI) must have an ERICA account to be added to an application.

Responsible Investigator:

This person has ultimate responsibility for the ERICA application. The Responsible Investigator can create, edit, and submit all components of the application. The Responsible Investigator also receives all study-related notifications from the ERICA system.

Study Faculty:

A Faculty Sponsor is required when the Responsible Investigator's position is not Faculty or Non-Academic Equivalent.  The Faculty Sponsor has read-only access to applications in ERICA and receives all study-related notifications from the ERICA system.

Study Contact Persons:

Contact persons have access to edit all components of the application and receive all notifications from the ERICA system. These individuals are expected to report to the Responsible Investigator for the purposes of the IRB application and can be contacted if more information is needed regarding any component of the application.  

Study Guests:

Guests can view the full application in ERICA and do not receive study-related notifications from the ERICA system.  If you need Guest Access for an auditor or monitor, please contact the IRB.

Location/Site Principal Investigator (Site PI):

This person is responsible for all research activities conducted at the study location. The Site PI has read-only rights to the application, unless the 'Same as Responsible Investigator' box is checked or the Site Control Option is activated, which provides edit rights.

Site Contact Persons:

These individuals are expected to report to the Site PI for the purposes of the IRB application and can be contacted if more information is needed regarding the procedures conducted at their study location.  

Site Staff and Sub-Investigators:

These individuals have a role and responsibility for the design, conduct, and/or reporting of the research described in the application. These individuals are expected to report to the Site PI.

Site Guests:

Guests can view the full application in ERICA, as well as the site-specific application on which they are listed. These individuals do not receive study-related notifications from the ERICA system.  If you need Guest Access for an auditor or monitor, please contact the IRB.

Frequently Asked Questions:

What if the PI and study personnel are the same across multiple Affiliate sites (e.g. the University of Utah, Primary Children's Hospital, Veterans Affairs SLC Health Care System, and Shriner's Hospital for Children Intermountain)?  Do I have to re-enter the same PI and contacts for every site?

No. You can sync all the site investigator fields and site contacts fields with those listed on the Study Introduction page.  When adding information about the study location, select the "Same as Responsible Investigator" box and the "Same as Contacts for Responsible Investigator" box to sync these fields, so you only have to enter these personnel once.  

 

How will training requirements and conflict of interest requirements be verified for site personnel?

ERICA will verify training requirements for the following University of Utah site personnel:

  • Site PIs at Affiliate Locations
  • Site Contacts at Affiliate Locations
  • Site Staff and Sub-Investigators at Affiliate Locations

ERICA will verify conflict of interest requirements for the following University of Utah site personnel:

  • Site PIs at Affiliate Locations
  • Site Staff and Sub-Investigators at Affiliate Locations

The ERICA application will continue to display training dates and conflict of interest dates for these individuals.  As always, IRB approval will not be issued for studies if training requirements and conflict of interest requirements are not completed.  

 

For existing applications with IRB approval, do I need to update the study personnel to fit this new model?

We have tried to align the study personnel from all existing applications to the new model automatically; however, this alignment may not be perfect.  Please double-check the study personnel at your next amendment or continuing review and make any adjustments as needed.

 

Will studies still show up in my ERICA inbox in the same way?

Yes. All users with an ERICA account have an ERICA inbox and studies that they are listed on show up in that inbox.  

 

How do I get an ERICA account for non-University of Utah personnel?

Non-University of Utah personnel can get an ERICA account in three different ways.  See the ERICA Access Instructions for more information.